Executive Administrator - Guelph Ontario- Retail Canada

Lifestyle Hearing Corporation is looking for individuals who are committed to delivering the highest level of hearing care and who are passionate about helping people hear better.
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WSAudiology was formed in 2019, through the merger of Sivantos and Widex, WS Audiology combines over 140 years’ experience in pioneering the use of technology to help people with hearing loss hear the sounds that make life wonderful. We are active in over 125 markets and employ 11,000 people worldwide. Our broad portfolio of hearing related products and services generates annual revenues of around EUR 1.7 billion.

At Lifestyle Hearing Corporation Canada, we are looking for an engaging 

Executive Administrator - Guelph Ontario- Retail Canada

 to provide support in our clinic based based out Guelph Head Office. The ideal candidate will be passionate about building strong relationships and delivering solutions to our customers in relation to our superior product portfolio

Key Responsibilities: 

At Lifestyle Hearing Corporation, we are the pioneers of innovative solutions, who share a passion for positive impact, and go above and beyond as a team! As the Project Administrative Assistant, you will be responsible for supporting the CEO and the PM/Facilities department with all administrative activities. Your primary responsibilities may include, but will not be limited to, the following: • Managing CEO calendar • Managing monthly site-wide calls for the Company, including scheduling, and updating the presentation materials and agenda • Working with the Executive team to ensure project deadlines are met • Working with various departments on business analytics to provide to the CEO/Executive team • Maintaining meeting minutes during Executive meetings and assisting in follow-up analyses • Providing oversight in daily head office management • Scheduling travel for executives and new hires as required • Co-ordinating planning of all company regional/annual meetings • Managing daily administrative functions of a project or program • Managing project documentation and contracts, following up with stakeholders and escalating issues • Assisting in the planning, preparation, and maintenance of project team schedules, documenting work plan updates, and maintaining project issues logs and databases • Assisting in developing project artifacts including charter, integrated plan, resource plan, contingency plan, and related PM artifacts, while complying with applicable enterprise standards • Supporting/assisting in monitoring and controlling project activities including risk, issues, status, communication, planning and execution. Proposing recommendations and adjustments and publishing periodic project status reports • Escalating early warning signs and deviations from the plan to the Project Manager • Performing various project administration tasks, including coordinating meetings, taking meeting minutes, forwarding communication releases, and performing maintenance of project tracking logs (i.e., issues, change control, etc.) • Maintaining project documentation repositories • Coordinating site procurement activities including preparation of purchase requisitions, materials • Responsible for logistical coordination and supporting project/field activities such as with landlords and vendors for repairs and maintenance • Maintaining the project budget and expenditure, including formulation, revisions, and record keeping • Keeping records and files of financial and technical documentation and reports • Assisting in coordinating projects relating to facilities; leases; vendor contracts, audiological equipment orders and repairs; and operations projects • Supporting team with tracking programs for Audiological equipment, tracking and tagging equipment, customer surveys and facilities • Supporting ticket coordination for facility and Audiological equipment, including coordination of support with clinics and vendor partners • Completing assigned tasks to support facilities management deliverables • Supporting FC with the third-party vendor applications for clinics and clinical employees to meet government regulations • Performing clerical duties including photocopying, scanning, faxing, filing, and mailing • Other related duties as assigned 

Education, Certifications & Experience: 

• Completion of a post-secondary degree • 2 to 4 years of related work experience • Experience with technical documentation, flowcharts, and schedules is an asset • Experience with project management software such as Smartsheets, MS Project and other related applications is an asset Knowledge, 

Skills & Qualities: 

• High proficiency in Microsoft Office (Word/Excel/PowerPoint/Outlook) • Strong ability to collect, organize, analyze and disseminate data with attention to detail and accuracy in Microsoft Excel • Excellent written and oral communication skills; ability to communicate appropriately with a variety of stakeholders (peers, management, suppliers, customers, etc.) • Ability to communicate detailed or technical information clearly, accurately, and concisely • Analytical and problem-solving skills - In-depth • Data driven decision making - In-depth • Excellent organizational skills: ability to work under pressure, prioritize, manage time efficiently • Ability to multitask, prioritize and handle complex, varied work in a fast-paced, team environment • Problem-solving skills with a keen eye for details

Other: • Ability to work weekends, overtime and on-call as needed • Some travel may be required as it pertains to meeting site visits, general meetings

Additional information

  • Remote status

    Temporarily remote

Or, know someone who would be a perfect fit? Let them know!

Guelph - Helix Hearing Care

197 Hanlon Creek Boulevard
N1C 1C1 Guelph Directions

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